Building Manager

We are excited to invite applications for a Building Manager to join our dynamic team. We’re looking for a proactive, detail-oriented individual with a passion for the property industry.

DUTIES

OFFICE ADMINISTRATION

To enforce Body Corporate Conduct Rules in the building

To ensure the smooth day to day operation of the Body Corporate Office

To answer and direct phone calls

To deal with all enquiries and all CSOS matters

Plan meetings, take detailed minute, circulate the minutes and keep record thereof

Write, distribute emails, correspondence, memos, letters and other forms

Assist the Trustees and the Managing Agent in the preparation of regularly schedules reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact list

Act as first point of contact for internal and external clients, owners, residents and Managing Agent

Liaise with Trustees and Managing Agent to handle complaints, requests and queries from owners and tenants

To maintain a user-friendly environment at the front office and reception area

Reconcile petty cash on last day of every month

Collect adhoc parking money and submit reconciliation on the last day of every month

STAFF

To supervise the staff in their daily duties

To create and maintain a roster in terms of staff cleaning of the building

Daily inspection of the staff on and off duty

Daily inspection of the duties performed by the staff

Maintain staff records from sick leave, vocational leave, time off, and disciplinary records

Conduct disciplinary procedures in respect to staff

Keep track and advise the Trustees of the contracts of staff members

FINGERPRINT AND ACCESS CONTROL

To maintain the fingerprint database on the biometric entry and exit systems, both electronic and manual records, for both existing and new residents to the building

CCTV MONITORING

To maintain the CCTV system in good working order

To monitor CCTV footage daily, or when expedient, for Conduct Rules violations such as sleepovers, parking violations, damages to the property of the Body Corporate, damages to the property of residents, and he general demands of residents

LIAISING WITH EXERNAL AGENCIES

To maintain good relations in liaising with external service providers such as the SA Police, CCMA, Metro Police, security providers and other Contractors as may be the case.

CONTRACTORS AND SERVICE PROVIDERS

To meet with Contractors that are doing work in the building, to deal with issues of indemnity and liabilities

To monitor the movements of contractors in the building for quotation inspections and to provide general support with queries

To sign off all job cards of work done for the Body Corporate to confirm work completion.

SECURITY PROVIDERS

To ensure that the service providers provide a reasonable access control service that is adequate to the building and its residents, in keeping with the Conduct Rules

MAINTENANCE

To plan and schedule ahead all routine maintenance activities

To identify maintenance issues and report the o the Trustees and obtain quotations for the remedial work.  Ensuring the day-to-day smooth running of the building

The identification of water leaks that may occur in hard-to-reach areas, and in the common property, and advise the Trustees so that remedial work may take place

INSURANCE CLAIMS

To assist owners in the submission of insurance claims to the Insurer for geyser claims and resultant damage claims

10 YEAR MAINTENANCE PLAN

Assist the Trustees to draw up the 10-year maintenance plan, and draw up the budgets and plans accordingly

QUALIFICATIONS/EXPERIENCE

Grade 12 or Higher

Minimum of 5 years’ experience as a Facility / Building Manager

Computer literate

Be familiar with eThekwini Municipal bylaws.

Kindly send through your cv to : Karenm@trafalgar.co.za